Posts Tagged ‘weddings’

Questions and tips for the wedding florist – San Antonio Weddings

What’s the next step in planning a wedding? Let’s review from my past several blogs….

  1. Get organized before you start the planning process
  2. Decide on your color and style
  3. Choose a venue
  4. Look at your catering options (buffet, sit down, food stations, etc.) and decide on the caterer and food style (to get an estimate on cost). You can figure out the specifics later on.
  5. Choose a photographer

So, what is next? As I mentioned in a previous blog it is important to list in order the most important items you want to include and spend more money on to the least important (and could even take out to keep within your budget). Many brides have florals and décor at the top of their list. They are so excited to collect pictures for me and the florist to show us all these grand centerpiece & design elements they just LOVE. I always tell the brides to show me their Pinterest boards (usually in the initial consultation) so I get a feeling of what their expectations are before meeting with the florist. I truly get a sense of their style, expectations and budget based on what they show me.

Bridal Styles:

  • The classic/traditional bride
  • The modern bride
  • The country/rustic bride
  • The sophisticated/dramatic bride

IMG_3603!cid_image8DD9FC6D-A541-44A9-8069-33CCEDC28435I’ve worked with all these types so I really understand their vision and I work with the florist, rental companies and venue to ensure every element of the design works with their style.


Flowers really do make a powerful and beautiful statement. They can also eat up your budget easily too. Here are some tips to keep in mind:

  • If you choose a venue that has a lot of character, charm, or in-house centerpieces – go with it! This will save you a lot of money if you are on a tight budget because it will mean less flowers you’ll have to purchase. The space is already beautiful, right?
  • Have a winter wedding and choose a venue that decorates accordingly. That means less you’ll have to buy.
  • Be sure to buy flowers in season. This will trim your expense. Also, maybe go with a less expensive flower in the same color family. go to to learn about different flower types, their colors and what season they are available.


  • Depending on the size of your wedding, have 2 or 3 different centerpieces on the guest tables. The design of the room just looks better this way! I always recommend a tall centerpiece (taller than the eye level of a guest so it isn’t in their view), a low centerpiece and maybe another design element like a candlescape, wine bottles, crystal candle holders or a crystal tall centerpieces. The options are endless. I have a couple that is going with a vintage feel at their wedding coming up and they got old books, doillies and vintage gloves. They are using silver teapots for their flower arrangements.


  • Use the bridal bouquets for the head table or guest tables. This will save you from having to buy a centerpiece for those tables. I would say that most of my weddings, this is what the bride chooses to do.


  • Repurpose the flowers from the ceremony to the reception. If you’re getting married at a church, more than likely you will donate the altar flowers to the church (their policy) but if you are getting married at the same location as the reception many times I will have a couple that will move the altar or aisle flowers to the reception area. They might use an arrangement at the sign in table, on the guest tables or near the sweetheart table.

At the appointment show the florist all your ideas. You will also discuss your bouquet and boutonnieres/corsages at that time too so come prepared with a list of who will need one of those. Don’t forget about the flower girl and ring bearer too.

Questions To Ask

  1. Can you work within my budget?
  2. Can I see some of your work?
  3. Do you do more than 1 wedding a day? (a professional florist will never overbook, he knows what he can handle in one day)
  4. What is your deposit?
  5. When is payment due?
  6. Will I receive a mockup of the centerpiece? There are florists out there that will not charge you for this. One in San Antonio that I use a lot even will get the color of your linen for you so you can see how it will look on your wedding day.
  7. What is your delivery and set up fee?
  8. How early will you arrive to set up?
  9. Do I get to keep the flowers at the end of the night? What about the vase? Most vases are theirs and they will want them back. You can order vases that you can give to the guests too. You’ll need to discuss that with the florist.

shellie21The budget for your flowers really can be high or low. It just depends on the extravagance you are wanting. Go to a couple of florist to comparison shop and see what they have to offer. Most florists specialize in a certain style and offer something different. Do your research ahead of time and visit their websites. You’ll get a great sense of who they are from pictures of past weddings they have done.

Be sure to read past blog posts about how to plan your wedding with great tips and questions to ask. If you need help with planning your wedding in San Antonio and the surrounding area, please contact me. I would love to help! Trudy Scott, Royalty Events Planning, 210-595-9263 or

Stay Organized & Simplify Your Wedding


For this blog, I thought I would back track a little and give you tips and advice on how you can stay organized and simplify the planning of your wedding. I understand that you have never planned a wedding before and you are probably searching online on “how to plan a wedding,” – RIGHT? Take it from a coordinator that has planned many weddings and events, I know how stressful it can be! Here are some tips you can follow to make your planning process a little easier for you.


1. Assemble The Team – Decide who is going to be in your wedding party and delegate tasks to them, friends and professionals (the wedding coordinators especially). I highly advise that you leave the most important tasks to the professionals to handle and give the smaller tasks to the others. Who is part of the wedding party? It’s the bridesmaids, groomsmen, maid or matron of honor, best man, junior bridesmaids, ushers, flower girls, ring bearer and the parents. The people you choose obviously care a lot about you and probably won’t mind helping with these small tasks & will feel like part of the team (i.e. running errands, helping with a diy project, putting together party favors or invitations, go shopping to find essential items like the ring bearer pillow or flower girl basket, creating the seating charts, etc).

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2. Hiring a wedding consultant is the #1 way of making your wedding planning process easier. Wedding consultants can do as much or as little as you wish them to – from helping out with referrals and ideas at the beginning to handling the entire affair. Consultants are a valuable source for find the best vendors just for YOU. They pride themselves on interpreting and creatively executing your vision. No matter what your budget is, there will always be a creative way to orchestrate the wedding you envision. The consultant can do this.


3. Stay organized. Over the months of planning you would have visited with many vendors, venues, stores, etc. That means you will accumulate lots of brochures, receipts, pictures and business cards. Be sure to purchase either a 3 ring binder or better yet, a wedding planner binder where you can keep all your wedding related items together. A pouch for the receipts is essential. If you plan on tearing out pages from magazines invest in a small 3 hole punch so you can place in the binder without being loose (or use clear pocket sheets). As a consultant, I use 3 ring binders for my full planning couples as well. I even have it tabbed in different categories. I recommend you do this as well in yours. Example: Vendors with sub categories of Florist, Photographer, Cake, Caterer, Venue, Invitations, Formal Wear, Entertainment, Hair/Makeup, Hotel, Transportation, Registry, etc. Other tabs could be Bridal Showers, Bachelorette/Bachelor Party, Wedding Party, Pictures, Inspirations, Receipts, etc.


4. DO NOT delete emails from your vendor correspondence. You need a paper trail of some sort. A contract with all the specifics is a must but having what was discussed in an email can be beneficial as well if later on they say they didn’t agree to that (and it wasn’t on the contract). You can then show them that they, in fact, agreed to that particular item. I recommend you create a folder in your email for, “Wedding” and then move all those emails into that folder. It will make it easier to find later on. If something was discussed in person or over the phone it is crucial that you get it in writing! I have a bride dealing with a venue right now that won’t pay for the linens that the couple says they agreed to at the initial consultation. Nothing was ever in writing about this so the venue will not agree to pay for the linens now. ALWAYS GET IT IN WRITING!


5. Lastly, I know money can be a touchy area but you need to discuss with those involved with paying for the wedding what they are willing to help with at the beginning of the planning process. This is so important because it will factor in what your budget will be and just how big or small your wedding can be. It will determine the type of vendors you can choose from, where you have your venue and what you can include. This is definitely going to simplify so much because you’ll know how to plan for everything. Something that I tell my couples the first time I meet with them is to just be aware that what you think something is going to cost probably will be more. They have never planned a wedding before and they just don’t know. As they start talking to the vendors they realize pretty quickly that it is going to cost them more than they originally thought. That’s when the list of most important to least important items for your wedding comes into play (I discussed that in my catering blog post). I just spoke to a bride that wants to  have her wedding at a pricey venue for 150-200 guests with a $15,000 budget plus she wants me for her full planner. She asked if this was feasible. I honestly told her, “No,” she could not afford a full planning coordinator with that budget and at that venue. What I recommended to her was to look at other venues that were less pricey and to make the list. Creative thinking by me.

As a professional coordinator, I am very organized myself. You have to be when you are planning multiple weddings all at the same time. There is a lot to keep track especially when each couple is at different points of their planning process. If you need help simplifying and organizing your wedding I can help! Contact Trudy at 210-595-9263 or

Planning a Destination Wedding – San Antonio Wedding Coordinator

just married beach
One type of wedding more and more couples are deciding to have is destination weddings. You might love to travel together, want to get married at the place they met, desire a smaller more intimate wedding, or just want a very different type of wedding experience than the norm. There are over 400,000 destination weddings taking place annually and 55% of those are in North America. In 2013, 1 in 4 couples had a destination wedding (Source: The Knot 2013 Report).

Popular locations for destination weddings are the Caribbean (41% of international destination weddings, The Knot 2013 Report), Hawaii (16%), Mexico (21%) and various locations in the US. The larger hotels/resorts have wedding packages already in place to make the planning process so much easier for the couple. They even offer in-house wedding coordinators to assist you with the entire planning process so that when the couple arrives to the resort for the wedding most of everything has already been done.


Tips To Remember

  • Pay attention to the peak and off peak seasons when deciding on a date. The peak season will be pricier because you will be competing with crowded resorts and lots of visitors. Also keep in mind of national holidays and large events taking place at that location.
  • Besides thinking about the ceremony and reception space at the resort’s location you also have to think about room availability as well. You’ll want to block off rooms as early as possible so they don’t fill up for your guests and you can get the best price possible.


  • Ask the resort what is included in the wedding packages to see what is the best deal for you. Sandals offers a complimentary WeddingMoons package with a minimum 3 night stay! From the bouquet and ceremony décor to the cake and reception table, every exquisite element has been take care of to make your wedding day as easy as it is elegant.
  • If you aren’t getting married at an all inclusive resort, you might want to look into reserving space at another hotel to offer your guests a choice for hotel pricing, a lower and higher choice option.
  • Be sure you find out the document and residency requirements of marriage for the location of where you want to get married. Each have their own rules. Many will require anywhere from 48-72 hours stay prior to the ceremony. There are fees associated with this as well so make sure you understand it all before traveling.


  • You want the best turnout as possible so check with your guests before booking anything to see when the best time to travel is for them.
  • Consider choosing a neutral location for both families traveling to the destination wedding. You want to have guests come from both sides and if all of your family is in the location of the wedding you might end up having a lot of family from yours and little for his, would he like that?
  • Don’t forget to check out the seasonal weather forecast for the location you are thinking of and chances of hurricanes, snow storms, rain, etc. The Caribbean gets extremely hot in the summer so you might not want to have the entire wedding outside during the summer months or maybe wait until the fall or spring.

destination wedding mexico

  • Be sure to send out save the dates 10 months to 1 year before the wedding so guests have plenty of time to prepare and book their travel. Also, be sure to make it as simple as possible for guests to book hotel and flights by providing this information to them.
  • As I mentioned earlier, many of the larger resorts will have in-house wedding coordinators but they will not be available for all the events and coordinating needed during the entire stay. I highly recommend that you hire a wedding coordinator that will help coordinate all the events and ensure that the entire day of the wedding runs smoothly.


  • Don’t forget to plan activities and other get togethers with your guests during the stay. Having a good bye brunch before leaving is an excellent way of thanking everyone for coming and saying goodbye.

Destination weddings are a lot of fun but do take some planning and coordination just as regular weddings do. If you are thinking about having a destination wedding please contact me! I am a Certified Sandals Specialist and WeddingMoons Specialist. I’m here to help! Trudy Scott,, 210-595-9263. Here is a link to my past destination wedding blog posts:

Reflections of 2014 from San Antonio Wedding Planner

blog_headlines_2014For this post, I decided to open up more on a personal level and reflect on 2014. I would say my emotions were all over the place. I started the year off strong with my previous company, Royal Tea Princess Parties – a children’s party planning company, but knew it was time for me to pass the torch on to someone else which was a sad moment for me. I had been doing it for 9 years and it was a struggle juggling this business along with my current business, Royalty Event Parties, and my day-to-day stuff that goes on in my personal life. Let me back track just a little….




I have a 13 year old daughter who acquired brain damage from birth trauma. My life path changed the day she was born and I have done everything I can to be a strong advocate for her and be there for her day-to-day needs. I dress her, bath her, brush her teeth and hair, wipe her face and hands after each meal, & help with bathroom duties. All the little things we take for granted I do for her every day. Now that she is a teenager her hormones are high and her behaviors change all the time. She is also diagnosed with an array of other things but the top 2 are mood disorder and anxiety. I also have a son that gets frustrated at times so that can add to the stress. Just like a roller coaster, she has high/great days and also low/hard days. I am constantly working on making it better each and every day!




In June, I ended up selling my business to my old employee. It was a bitter sweet moment for me. It was hard to let it go after building it up and hosting over 900 parties! It was my baby and I wanted this company to continue on…and it has! I feel good about the decision and she is doing fantastic with it! I did this so I could focus more of my time and attention to Royalty Event Parties, my wedding consulting business.

facebook_ad_vintage_edited-1I began my invitation services in 2014 as well. I partnered up with Carlson Craft and Printswell and started 2 online storefronts. I meet with the couples one-on-one and give them the customer service they deserve in a non-pressure, relaxing environment.





I was able to attend 2 bridal shows in 2014 and loved it!! I met so many brides and helped many with their invitations and consulting needs. I helped many couples with their wedding by providing day of and full service coordinating. I LOVE, LOVE, LOVE watching the couple as they see their reception all set up for the first time. All those months of planning has finally arrived and their excitement, tears, & laughter is carried into my heart. I feel so blessed to be a part of their most special day.


Also in 2014 I attended the Sandals training program and became a Certified Sandals Specialist and also went to Nassau, Bahamas to become a WeddingMoons Specialist. I have been working with couples in planning their dream honeymoon in a budget they can afford! I can also assist in destination weddings there too. In the past, I went to Mexico and toured the Palace Resorts and became trained with their wedding/honeymoon packages as well.


I have had a very busy year! I have lots of “New Beginnings” in store for 2015 and will be adding and changing parts of my business. I am in the process of working on them right now and can’t wait to reveal them in the near future!! The season is here for proposals and new engagements. I am looking forward to talking to new couples and helping make their special day the most memorable moment of their life! Happy New Year!!! Here’s a cute proposal I found…

If you need assistance with your wedding please contact me, Trudy Scott, at 210-595-9263 or email me at I am looking forward to a great 2015!

Sandals Destination Wedding Testimonial


Recently, through the Association of Bridal Consultants, I attended the Sandals Weddingmoons specialist training in Nassau, Bahamas. While I relaxed in a whirlpool after a long day of training, I met this wonderful couple, Cindi and Jack, who talked about their Sandals destination wedding as if it had just happened. Actually, they got married on May 29, 2010, at Sandals Montego Bay with 20 of their closest friends and family. Even before their wedding, they have come back year after year to Sandals for their vacation. They were so excited to talk about how amazing Sandals was I had to ask for a testimonial. They were THRILLED to share their answers to my questions…


1. Why did you decide on Sandals to have your wedding?

     “We decided to get married at Sandals because we wanted a destination wedding that would be no stress for us or our families.  We both work and just didn’t have time to dedicate to all the extreme planning that goes into a wedding.  We had been to many Sandals before and loved watching people get married on the beach.  Every wedding we watched was picturesque. There is nothing more beautiful than a white sand beach, blue water and a beautiful sunset in your wedding pictures.”


2. What did you like about the planning process with them?

      “It literally took 20 minutes to plan our whole wedding!  We arrived at Sandals, had a drink on the beach and then met with our wedding coordinator.  She brought us champagne and we got to sample three different types of cake and we picked our favorite.  Then she had us pick our favorite flower package.  It was one of the easiest things I’ve ever done in my whole life.  I know so many brides that spend an insane amount of time planning and prepping for their wedding.  I spent about 20 minutes planning/prepping and then got to spend the rest of my day sipping drinks with my future husband on a beautiful beach.  It just doesn’t get much better than that!”




3. What was the most memorable part about your wedding at Sandals?

     “The beauty of everything!  Our flowers were gorgeous, the set up was beautiful and the beach/sunset was beyond gorgeous!!  Our wedding looked like something out of a magazine!  I still LOVE looking at our pictures!  We also loved the fact that we got to spend our wedding day on the beach and swimming in the water with our families.  We enjoyed getting to spend time with our 20 guests that came to watch us get married. The wedding coordinator came to get us to start getting ready about an hour and a half before the wedding.  The day was so relaxed and so much fun instead of being stressful and spending the whole day inside getting ready.” 

 4. Why have you come back to Sandals each year?

     “We come back to Sandals every year because we love it so much.  We love having a large variety of amazing food, love that all drinks are included and no tipping is a huge plus.  It is so nice to lock up your wallet once you get there and know that you never have to pull it out again until you leave.  The staff is always so friendly and fun!  We always make at least two or three sets of friends each time we have gone to Sandals. We have yet to have a bad experience at a Sandals.”


5. What location has been your favorite and why?

“We have two favorites.  If we are going to be alone and want a quiet romantic getaway, then our favorite is Negril.  Sandals Negril is so quaint and the beach is very beautiful!  This is definitely the resort to go to if you are more into spending time with one another and not so much with other people.   If we are going to have fun, meet some people or bring friends with us, then our favorite is Sandals Royal Bahamian.  The private island is beyond beautiful and made the trip over the top. We also love having the option of a quiet pool and a party pool.  There are so many amazing restaurants and things to do at this resort.”

6. What value do you see with Sandals?

     “We love that Sandals is truly is all inclusive!  There is no hidden fees or anything they don’t tell you about.  There is always food and drinks available to you and everything is so good.  The resorts are always clean and there is always someone to help you with whatever you need to make your vacation amazing.” 


Royalty Event Parties, an established wedding consulting company in San Antonio, is a Sandals Certified Specialist and Weddingmoons Specialist. I’m here to make sure you feel the same way as Cindi and Jack do about your honeymoon or destination wedding! Please contact me to find out more information about Sandals, Beaches and Grand Pineapple. 210-595-9263,