Congratulations on your wedding! You just got engaged and you’re ready to start planning your wedding! This is the most exciting time of your life! What do you do first? The biggest expense of your wedding could easily be the venue at traditional locations. Those locations could be in a hotel ballroom, a building just for events, country clubs, historical buildings, museums, bed and breakfasts and restaurants. If you’re on a tight budget you could even have it at a church hall or at someone’s home. Lets dig deeper into all the details of choosing the perfect venue for you.
Research
First, you want to look at those venues that will give you the look and feel of the style you are wanting for your wedding but will allow you stay within your budget. There are a ton of places you can look at so the following information will help in narrowing down your search. How do I find those places? If you do a search for “San Antonio Wedding Venues” (enter your city) there will be directories of popular wedding websites where venues are listed. You can normally see pictures, more details of the place and price range as well. Here is an example of a great San Antonio wedding website with tons of great information, http://www.sanantonioweddings.com/default.aspx. Asking your newly married friends could be a great way to gather information as well. They could tell you which ones they looked at or used that offered great deals, had good service and were easy to work with. Using a wedding coordinator can also be an asset for helping in gathering this information and making recommendations. Ultimately, though it will be couple’s decision in the venue they choose. Another creative way of gathering information is by asking photographers or videographers which venues they have had a great experience at before. They have been to many venues and probably have insights from those other weddings.
Something else to keep in mind is the catering. Some venues require you to use their in-house catering while with others you are allowed to bring in your own. You need to look at their typical plate cost to see if the venue plus catering is in your budget. You can end up spending a lot more than you thought originally because of their menu pricing. However, you also need to look at what the venue is offering in terms of package discounts (some venue rental fees are even free with their in-house catering) and additional items (ex. linens, uplighting, table/chairs, centerpieces, etc.). You could end up saving money if those items are included into the price. If you are thorough and research each venue carefully you can find one that fits in your budget and give you the look and feel you are wanting. Trust me!
What To Ask
You have narrowed down your search to a handful and now it is time to inquire with them about their packages and what is included. You can call and speak to the venue coordinator to get the initial information and then schedule a time to take a tour and see firsthand what the venue has to offer. It is important to ask the right questions to make sure you are getting the best package fit for your needs. If you can bring your wedding coordinator with you to the walk through I highly recommend that. They will know just the right questions to ask and what to look for. Here are example questions you’ll want to ask the venue coordinator:
How many guests will it hold (with table and chairs and dance floor)?
How many tables will fit? Types & size of tables?
Do they provide table and chairs (if so, what kind)?
Is set up and tear down of the table and chairs included in package?
Are linens included? If so, what colors?
Do they provide centerpieces? If so, what?
China included?
How many hours is included in the fee?
How much time do you have the day of to set up?
Is the AC on during this time?
Who cleans up?
How much time to tear down?
Is there a plan B for outdoor venues in case of rain? If so, what is it?
Is security required? If so, how many, who do we need to go through and what is their fee?
Do they have in-house catering? Or is outside allowed?
Liquor Rules?
Is dance floor included, extra or must be rented elsewhere?
How many people will the dance floor hold?
If having the ceremony at the same location you will need to find out about rehearsal time. Is it allowed, when and for how long?
Always ask the venue coordinator if there is anything else you need to know before leaving. You don’t want to miss out on anything!
I love being a wedding coordinator in San Antonio! There are so many options when it comes to venue selection. We have the gorgeous Riverwalk with lots of hotel & historical locations. There are lots of Texas Hill Country options in the surrounding areas (ex. Boerne, Helotes, Castroville, La Vernia, Spring Branch, Comfort, etc.). There are beautiful museum options in the heart of San Antonio and also event rental venues all throughout the city. San Antonio definitely offers an option for every style – modern, romantic, traditional, rustic, Mexican, Victorian, etc.
If you need assistance in finding the perfect venue for your wedding, please contact me. I would LOVE to help you! Trudy, Royalty Events Planning, 210-595-9263, Trudy@RoyaltyEventsPlanning.com. Go to my website RoyaltyEventsPlanning.com to learn more about my services and go “LIKE” me on my FB page to keep up with events, wedding tips, pictures, and what I’m doing. https://www.facebook.com/royaltyeventparties