Recently, I attended the Austin Wedding Expo and heard many great speakers talk about goal setting, marketing ideas, SEO tips, etc. One of the most interesting comments I heard there was by one of the speakers who stated, “Based on case studies, brides wish they would have hired a wedding planner (after the fact).” Hearing that is so frustrating as a wedding consultant in San Antonio, Texas. I went up to the speaker after the presentation and asked, “Well, how do you convince the bride BEFORE the wedding just how important planners are?” That’s a hard question to answer! Some brides will never get it but there is that small percentage that DO (thank you!). Here is a list of reasons to consider using a wedding planner & if hiring a wedding coordinator is the way to go – maybe I can convince those other brides.
- Have you planned a wedding before? There is a lot that goes into it…someone experienced can guide you and save you a lot of time trying to figure it all out. Have you thought about your plan B if it rains or who is going to move all those chairs from the ceremony to the reception? I have! How much time goes into planning a typical wedding (10 months prior)? “Say I spend 5 hours a week thinking about, researching for and crafting the wedding – which is probably a conservative estimate. At 5 hours a week, 40 weeks of planning = 200 hours,” blog from Wedding Bee, Time Well Spent. http://www.weddingbee.com/2008/11/06/time-well-spent/#ixzz3AIcX5ktk. Do you have this much time to plan? Wedding coordinators can cut that time in half!
- If you opt to hire a wedding planner, you can focus on the fun details of planning the wedding while your wedding planner takes care of the technicalities. Do you really want to spend time on the phone with transportation companies and hotels?
- I understand that planning your dream wedding is not cheap and you want a good deal on everything or you just don’t budget for it at all – like coordinators. However, couples need to keep in mind that this is one of the biggest days of their lives. I’ve been married for over 14 years and I still think back on all the details and the things I should have done for my wedding…I have regrets! I don’t want you to have regrets too! We really are essential for ensuring a smooth and stress-free day! Trust me, we are worth every penny!
- Do you think that your family, friends and wedding party really want to be given tasks to do for your wedding? They may say they would love to help but is it really fair to ask them to do all this manual labor work? Wouldn’t you much rather have them around you relaxing and enjoying one another’s company as they come together to celebrate this very special day with you? Think about those memories!! A coordinator’s job is to make sure all these tasks are done so others can relax too.
- So, going back to my question…how do I convince bride’s that consultants really are essential to have BEFORE their wedding? Here’s some reasons…vendor recommendations, give advice, review contracts (it seems like I always catch something), create timelines (I give one to the DJ, caterer & bride), do the leg work (calling vendors), attend rehearsal (make sure everyone knows what to do), pin boutonnieres & pass out flowers, ensure vendors arrive & set up, manage the entire event from start to finish, take care of problems (At one wedding I coordinated the toilet was overflowing in the bathroom….there I was with a plunger and cleaning up the floor so others wouldn’t slip – the bride never knew this!), load up cars with gifts and couple’s items, make sure vendors clean up (I want you to get your deposit back) plus so much more.
Consultants put in hours and hours of their time for each and every wedding they assist with. We love what we do and are passionate about it! I hope you will consider hiring an expert. I hope this blog has helped convince brides-to-be. If you need consulting or invitation services please contact Trudy Scott, 210-595-9263 or info@royaltyeventparties.com. I service the San Antonio, Texas area.
Follow Up: I posted this blog on a Linked In Wedding Group and here are some comments I received. Pretty interesting….https://www.linkedin.com/groupItem?view=&gid=86275&type=member&item=5906130834867372036&commentID=5906532529652912128&report%2Esuccess=8ULbKyXO6NDvmoK7o030UNOYGZKrvdhBhypZ_w8EpQrrQI-BBjkmxwkEOwBjLE28YyDIxcyEO7_TA_giuRN#commentID_5906532529652912128
As a new bride-to-be do you know what a “Day Of” timeline is? A timeline is the chronological order of events that occur the entire day of your wedding. It can start from when you wake up in the morning all the way until you leave the reception. When I create a timeline for my couple I like to know what/where they will be prior to the ceremony and always include that in the timeline. I include all the tiny details including when vendors are arriving to set up, special songs, names of those giving toasts, blessings or announcing, what the DJ will announce, when vendors leave and even details of when I will be loading the car with the gifts. Nothing is left out! I do this so everyone (the couple, vendors, & myself) are aware of what is to occur throughout the day so everything goes smoother and if something does go wrong we can correct it more easily.
