Posts Tagged ‘Wedding planner’

Reflections of 2014 from San Antonio Wedding Planner

blog_headlines_2014For this post, I decided to open up more on a personal level and reflect on 2014. I would say my emotions were all over the place. I started the year off strong with my previous company, Royal Tea Princess Parties – a children’s party planning company, but knew it was time for me to pass the torch on to someone else which was a sad moment for me. I had been doing it for 9 years and it was a struggle juggling this business along with my current business, Royalty Event Parties, and my day-to-day stuff that goes on in my personal life. Let me back track just a little….

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I have a 13 year old daughter who acquired brain damage from birth trauma. My life path changed the day she was born and I have done everything I can to be a strong advocate for her and be there for her day-to-day needs. I dress her, bath her, brush her teeth and hair, wipe her face and hands after each meal, & help with bathroom duties. All the little things we take for granted I do for her every day. Now that she is a teenager her hormones are high and her behaviors change all the time. She is also diagnosed with an array of other things but the top 2 are mood disorder and anxiety. I also have a son that gets frustrated at times so that can add to the stress. Just like a roller coaster, she has high/great days and also low/hard days. I am constantly working on making it better each and every day!

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In June, I ended up selling my business to my old employee. It was a bitter sweet moment for me. It was hard to let it go after building it up and hosting over 900 parties! It was my baby and I wanted this company to continue on…and it has! I feel good about the decision and she is doing fantastic with it! I did this so I could focus more of my time and attention to Royalty Event Parties, my wedding consulting business.

facebook_ad_vintage_edited-1I began my invitation services in 2014 as well. I partnered up with Carlson Craft and Printswell and started 2 online storefronts. I meet with the couples one-on-one and give them the customer service they deserve in a non-pressure, relaxing environment.

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I was able to attend 2 bridal shows in 2014 and loved it!! I met so many brides and helped many with their invitations and consulting needs. I helped many couples with their wedding by providing day of and full service coordinating. I LOVE, LOVE, LOVE watching the couple as they see their reception all set up for the first time. All those months of planning has finally arrived and their excitement, tears, & laughter is carried into my heart. I feel so blessed to be a part of their most special day.

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Also in 2014 I attended the Sandals training program and became a Certified Sandals Specialist and also went to Nassau, Bahamas to become a WeddingMoons Specialist. I have been working with couples in planning their dream honeymoon in a budget they can afford! I can also assist in destination weddings there too. In the past, I went to Mexico and toured the Palace Resorts and became trained with their wedding/honeymoon packages as well.

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I have had a very busy year! I have lots of “New Beginnings” in store for 2015 and will be adding and changing parts of my business. I am in the process of working on them right now and can’t wait to reveal them in the near future!! The season is here for proposals and new engagements. I am looking forward to talking to new couples and helping make their special day the most memorable moment of their life! Happy New Year!!! Here’s a cute proposal I found…

If you need assistance with your wedding please contact me, Trudy Scott, at 210-595-9263 or email me at info@royaltyeventparties.com. I am looking forward to a great 2015!

Tips for finding a wedding dress for less

bridalShhhhhh…can you keep a secret? I never told anyone how much I spent on my wedding dress (15 years ago) because I didn’t want them to think I was super cheap (even though I was). I had a very low budget to plan the wedding of my dreams and had to think creatively. With alterations, I only spent about $400 (not including accessories or shoes). How did I do it? Well, I went to a dress shop, known for budget dresses, and then scoured their clearance rack. I had asked my hubby what kind of dress he would like me in and he said nothing with a lot of rhinestones and bling. So, simple it was. My theme was literally Cinderella, so I knew I wanted a fluffy tulle dress with gloves. I actually found it on the clearance rack for around $300. It wasn’t until later that I realized it wasn’t a bridal gown at all but a fancy bridesmaid dress, go figure. It worked for me and I loved it!

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One organization that I support is Brides Against Breast Cancer. I have volunteered a couple of times when they have done a show here in San Antonio. The way it works is past brides donate their dress to this organization and then they travel across the nation and sell these dresses to other brides at a fraction of the cost through shows at mostly hotels. The best part is most of the proceeds go back to breast cancer research. A close friend of mine that was in my wedding, and I in hers, just won her battle with breast cancer and is in remission. I am a strong supporter of this organization.

wedding_dressSo, now that the internet is in full force there are a lot more choices than there was 15 years ago for searching for your bridal gown. PreOwnedWeddingDresses.com  is a great website where past brides post their gown on their website and actually earn a commission if the dress sells. There are over 19,000 gowns from more than 350 different designers and nearly 30% of their listings are for new, unaltered, unworn gowns. They stated that typically a used wedding dress that’s 2.5 year or younger will sell for 50% of the retail. They also have listings for bridesmaid dresses, mother of the bride dresses, flower girl dresses and accessories.

100_3238Some other tips for purchasing an inexpensive dress are:

  • Purchase a simple dress and add accessories to it (i.e. sash, brooch, stand out jewelry, tiara, gloves, a wrap, etc.) to personalize it to your liking.
  • At any bridal shop go to the clearance rack for discontinued dresses or those dresses that have been tried on numerous times. Look for makeup marks are rips (the salesclerk might even make a better deal than what the sticker says).
  • Ask the sales clerk if they carry sample gowns at reduced prices. This might be your opportunity to actually get the exact dress you wanted from the bridal magazines.
  • Ask to see the slightly damaged dresses or the dresses that have been purchased by other brides and returned to the shop. They might agree to sell to you instead of avoiding the expense of returning it to the supplier.
  • Other locations to try – consignment shops, bridal outlet stores and even department stores (the formalwear and prom sections).
  • If worse comes to worse, think about borrowing a dress or renting it from a friend.

One last thing I want to mention is to please be careful when purchasing your dress online. There are a lot of fraud sites out there. Only buy from a reputable company. But, do keep in mind that you are purchasing a dress that you haven’t tried on and it could completely fit and look different on than in the picture.

bridal connectionThe Bridal Connection, a bridal shop currently located in Rolling Oaks Mall in San Antonio, Texas, will be moving to the Stone Oak area soon and I am super excited! They offer a lot of beautiful, high quality dresses and will work within your budget. Be looking for their grand opening.

If you need any other recommendations for your bridal gown purchase please call or email me at 210-595-9263 or info@royaltyeventparties.com. I am a professional wedding consulting/invitation company in San Antonio. I am here to help with your wedding planning! Please go to my website for more information about my services and be sure to “like” my Facebook page to keep up with what is going on with Royalty Event Parties.

Should I hire a wedding coordinator?

austin_wedding_expo_2014Recently, I attended the Austin Wedding Expo and heard many great speakers talk about goal setting, marketing ideas, SEO tips, etc. One of the most interesting comments I heard there was by one of the speakers who stated, “Based on case studies, brides wish they would have hired a wedding planner (after the fact).” Hearing that is so frustrating as a wedding consultant in San Antonio, Texas. I went up to the speaker after the presentation and asked, “Well, how do you convince the bride BEFORE the wedding just how important planners are?” That’s a hard question to answer! Some brides will never get it but there is that small percentage that DO (thank you!). Here is a list of reasons to consider using a wedding planner & if hiring a wedding coordinator is the way to go – maybe I can convince those other brides.

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  • Have you planned a wedding before? There is a lot that goes into it…someone experienced can guide you and save you a lot of time trying to figure it all out. Have you thought about your plan B if it rains or who is going to move all those chairs from the ceremony to the reception? I have! How much time goes into planning a typical wedding (10 months prior)? “Say I spend 5 hours a week thinking about, researching for and crafting the wedding – which is probably a conservative estimate. At 5 hours a week, 40 weeks of planning = 200 hours,” blog from Wedding Bee, Time Well Spent. http://www.weddingbee.com/2008/11/06/time-well-spent/#ixzz3AIcX5ktk. Do you have this much time to plan? Wedding coordinators can cut that time in half!

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  • If you opt to hire a wedding planner, you can focus on the fun details of planning the wedding while your wedding planner takes care of the technicalities. Do you really want to spend time on the phone with transportation companies and hotels?

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  • I understand that planning your dream wedding is not cheap and you want a good deal on everything or you just don’t budget for it at all – like coordinators. However, couples need to keep in mind that this is one of the biggest days of their lives. I’ve been married for over 14 years and I still think back on all the details and the things I should have done for my wedding…I have regrets! I don’t want you to have regrets too! We really are essential for ensuring a smooth and stress-free day! Trust me, we are worth every penny!

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  • Do you think that your family, friends and wedding party really want to be given tasks to do for your wedding? They may say they would love to help but is it really fair to ask them to do all this manual labor work? Wouldn’t you much rather have them around you relaxing and enjoying one another’s company as they come together to celebrate this very special day with you? Think about those memories!! A coordinator’s job is to make sure all these tasks are done so others can relax too.

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  • So, going back to my question…how do I convince bride’s that consultants really are essential to have BEFORE their wedding? Here’s some reasons…vendor recommendations, give advice, review contracts (it seems like I always catch something), create timelines (I give one to the DJ, caterer & bride), do the leg work (calling vendors), attend rehearsal (make sure everyone knows what to do), pin boutonnieres & pass out flowers, ensure vendors arrive & set up, manage the entire event from start to finish, take care of problems (At one wedding I coordinated the toilet was overflowing in the bathroom….there I was with a plunger and cleaning up the floor so others wouldn’t slip – the bride never knew this!), load up cars with gifts and couple’s items, make sure vendors clean up (I want you to get your deposit back) plus so much more.

Consultants put in hours and hours of their time for each and every wedding they assist with. We love what we do and are passionate about it! I hope you will consider hiring an expert. I hope this blog has helped convince brides-to-be. If you need consulting or invitation services please contact Trudy Scott, 210-595-9263 or info@royaltyeventparties.com. I service the San Antonio, Texas area.

Follow Up: I posted this blog on a Linked In Wedding Group and here are some comments I received. Pretty interesting….https://www.linkedin.com/groupItem?view=&gid=86275&type=member&item=5906130834867372036&commentID=5906532529652912128&report%2Esuccess=8ULbKyXO6NDvmoK7o030UNOYGZKrvdhBhypZ_w8EpQrrQI-BBjkmxwkEOwBjLE28YyDIxcyEO7_TA_giuRN#commentID_5906532529652912128

 

 

 

Wedding Planning Etiquette: Using Email

I hope you liked the video I posted here last week! This week I’m returning to my series on wedding planning etiquette, looking at when it is and isn’t okay to use email in your wedding planning.

Email has made communication so much easier, and it can be a great way to keep on top of things with your weddings. However, it simply isn’t a stand in for traditional correspondence when it comes to your wedding.

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Do use email to coordinate with your vendors. Oftentimes, having everyone on the same page is easier when you send out a group email.

Don’t use email to invite people to your wedding. A wedding invitation must be sent by mail, as a hard copy. This is the first impression your guests will have of your wedding, so make it beautiful!

Do use email for RSVPs. It’s still better to get RSVPs from guests in the mail, but allowing your guests to send their reply to you via email can mean less chasing as your reply date approaches.

Don’t use email to thank your guests. This is another thing that must be done by hand. A handwritten thank you note is so much more meaningful than something quickly dashed off on your iPhone!

Do use email to invite guests to your shower/bachelor party. These pre-wedding events are less formal, and an e-vite is often sufficient. Of course, a paper invitation is always better, but it isn’t required in the same way as the wedding invitation.

Remember that with anything you do by email, there will be some guests who don’t use email or don’t check it very often. It’s always better to go more formal as you plan your wedding, so when in doubt, don’t email.

To find out more about wedding planning etiquette, or to find out how I can help plan your San Antonio wedding, give me a call (210-595-9263) or get in touch through my website today!

Wedding Etiquette: Who Pays for What?

While it used to be the tradition for the bride’s family to pay for the wedding, that’s no longer the case. Figuring out who will pay for what can be an etiquette dilemma. Here’s how to approach the subject.

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  • Be realistic: It’s possible to have a fabulous wedding on any size budget, and you’ll be much less stressed if you go into planning being realistic. Think about what you and your fiance can realistically spend yourselves and work within that figure.
  • Be grateful: When you announce your engagement, your families might offer to pay for specific parts of your wedding. Don’t take this for granted, and be thankful. It might mean relinquishing control over part of the planning, so decide which is more important to you — the help paying or the control.
  • When in doubt, ask: If you aren’t sure whether your family has money set aside for your big day, ask them. It’s far better to have one slightly awkward conversation before you start planning than to find yourself in huge amounts of debt because you didn’t.

Whether you’re paying for your wedding or it’s a group effort, working with a wedding planner can help you save money. To find out more about how I can help plan your San Antonio wedding, give me a call today (210-595-9263) or get in touch through my website!

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